Request for Proposals: On-Call Snow Plowing Services
Crystal Lakes Road & Recreation Association (CLRRA) is seeking proposals from qualified contractors to provide on-call snow plowing services for our community. Contractors must have the necessary equipment, experience, and insurance to ensure safe and efficient snow removal on an as-needed basis. Proposals must be submitted on or before March 19, 2025, at 5:00 PM MT.
Details regarding the proposal process, required documentation, and insurance requirements are outlined below.
Request for Proposal/Quote (RFP/RFQ) Policy
The CLRRA Administrative Policy outlines the purchasing procedures for the General Manager and Board of Directors. Below is an excerpt:
For any Association contracts or expenditures exceeding $2,500 on a single item or service, competitive bids from at least three (3) suppliers must be obtained whenever possible.
The Board of Directors will review all bids, and the selected bid must receive Board approval, which will be recorded in the meeting minutes.
If fewer than three bids are received, the Board may still approve the purchase, provided a reasonable effort was made to solicit bids from at least three suppliers through a formal RFQ process.
The RFQ will be posted on the Association’s website and may also be distributed via mail or email to pre-approved suppliers and other interested parties.